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Main features of effective CRM (Customer Relationship Management) software

The main purpose of CRM (Customer Relationship Management) is to help companies manage their relationship with customers and increase profit. CRM software can aid that process by organizing necessary information. What are the main benefits of CRM systems and what features does effective CRM software contain?

The main purpose of CRM is to drive profit by helping companies effectively track the relationship with current and future customers. It can involve any or all customer-oriented processes in a company, such as sales, marketing, and technical support. Despite the fact that an effective CRM strategy should encompass a whole range of activities including customer-centric services and product design, it also relies on working software capable of automating, tracking, and organizing communication with customers. What are some of the most vital and beneficial features of a CRM software system?

  • Flexible Security & Access Permissions
    A good CRM system keeps data secure, but it also allows right users access to needed information. It should have an obvious way of allowing specific users access, without compromising data security.
  • Tracking Partners & Product Support
    CRM software can help effectively collect information about partners and product support. This helps better manage the customer experience as it organizes information about when, why, where, how, etc. the client was dissatisfied with a product or service. It also helps track whether and how the issue was addressed.
  • Billing & Invoicing Functionality
    A well-equipped CRM system can also track billing and invoicing status of each customer. This helps keep financial information organized and reviews things such frequency or timeliness of payments.
  • Hardware monitoring
    CRM software that has hardware monitoring features can provide assistance with things such as checking the status and availability of hot spots, routers and other network equipment. It can save time in managing or troubleshooting hardware, leaving more time to deal directly with customers.
  • Integration with External applications
    A key feature of any CRM system is its ability to integrate with external applications. Features such document exchange or integration with an organization’s existing ERP are crucial when the goal is to collect and maintain accurate customer information.
  • Data Reporting
    While entering and organizing the data to create a flexible and realistic customer database is a key function of CRM solutions, a truly effective CRM system will also help analyze the existing data. Without a data reporting component it will be hard to find customer behavior trends or to understand which actions need to be taken to improve a customer relationship. Exporting, compiling and analyzing marketing data or customer billing analysis tools are all part of effective CRM software.
  • Business Process Automation
    Above all, a CRM system helps automate business processes. Although it is up to each company to decide which tasks will benefit most from automation (not every integration will be profitable for every company), the time and money saved with less data entry or better reporting will bring many benefits, including an improved relationship with each customer.

Creating a functional and fully integrated CRM system is not an easy task, but it’s becoming a necessary investment. The concept of creating relationships with customers is a new paradigm shift with major consequences that is beginning to dominate many industries. An effective CRM strategy helps companies work with the customer and try to understand them instead of blindly sell their product or service.

Many companies choose to use ready-made CRM solutions, but many features still require some integration and customization to meet the specific needs of an organization. This is adding a considerable amount of complexity to existing CRM solutions on the market today as integration becomes vital. In addition to pre-packaged software, CRM providers now create specialized, niche software products, and work towards creating a product that is easily extended and integrated with their client’s systems.

It is crucial that an organization’s CRM system is fully integrated and customized to meet their needs – otherwise the information collected through the system might not reflect the reality of each customer relationship. And how can a customer relationship be improved with inaccurate information?

Written by Diana Kontsevaia